In real estate, everything moves fast… until it's time to get paid. Commission on a sale, brokerage fees, real estate photography services, support with a purchase, management of commercial real estate premises: as soon as the service is completed, you need a clear, complete and easy-to-pay real estate invoice.
The goal here is simple: to give you a real estate invoice template to fill out, plus a practical method for adapting it to your business (real estate agent, broker, agency, property finder, manager). You can then download your invoice template in the format that suits you (Word, Excel, PDF, Google Docs / Google Sheets) and prepare your invoices without spending your whole evening on it.
With a tool like Djaboo, you can send invoices, track payments, and receive alerts for pending invoices, without multiplying spreadsheets.
With Djaboo, you can create professional electronic invoices in just a few clicks. All the required information is automatically added based on your business 😎
With Djaboo, you can create professional electronic invoices in just a few clicks. All the required information is automatically added based on your business 😎
A property bill formalize what you charge a client after a project: real estate commission It covers sales, brokerage fees, billing for real estate photography services, services related to a property (valuation, viewings, negotiation), and expense reports. It serves as proof in case of a dispute and simplifies client account management.
In France, the invoice also has an accounting value: it allows you to keep a history, to justify an amount, and to correctly declare your taxes if VAT is applicable.
Un invoice template It saves you from starting from scratch. It helps you to:
Another advantage: if you need to use an invoice template For regular activity (agency, management, repeated services), you save a huge amount of time by duplicating the file.
The commission is often the core of an agency's billing. The invoice specifies the property in question, the selling price, the rate (or flat fee), and the commission amount.
You charge for a service: photoshoot, retouching, file delivery. Here, a Example Invoice Using detailed lines (number of photos, retouching, relocation) avoids questions.
Some organizations pass on costs such as property tax, diagnostics, and minor expenses. A detailed expense report, with supporting documentation, is essential for maintaining accuracy.
Leases, viewings, negotiations, fees: this type of work often involves multiple line items and a timeline. A well-organized invoice protects your cash flow.
To ensure the invoice is valid and easy to pay, please include:
Tip: keep an “item” or “file reference” field (mandate, agreement, property) to quickly find an invoice online or in your tool.
Here is a clear method for create an invoice template then adapt it to each case:
Un Example Invoice Real estate can look like this:
The goal is to make the file clear: when the customer reads it, they understand the request, the amount, and how to pay.
Depending on your activity and the type of mission you undertake, you can use several formats:
In all cases, send the invoice as a PDF: it is the most reliable format to avoid modifications.
Before clicking “send”, perform this quick check. It will prevent most bounces:
Even with a perfect invoice, there will sometimes be an oversight. The goal is not to be aggressive, but to be consistent.
If you manage a lot of files, a billing tool that sends alerts and categorizes them is essential. online invoices can really help, especially when you're working on multiple transactions simultaneously.
In real estate, you quickly end up handling a lot of files: mandates, preliminary sales agreements, correspondence, supporting documents, and invoices. The best practice is to store each invoice in a folder named “client > year”, with a filename that includes the property number and reference.
Example: 2026-014 – Commission – 12 rue des Lilas – format
You can also keep a Word or Excel version if you need to modify it later, but always keep a final format for archiving.
Most clients don't "judge" your accounting; they judge your clarity. A quality invoice is:
This is exactly what you get when you use an invoice template, rather than tinkering with a different file for each job.
Generally, after the service is delivered: signing, handing over the keys, end of the project, or a contractual step. The important thing is to remain consistent with your contracts and your way of working.
Yes. As long as your file contains the correct information and the necessary details, a free invoice template That might be enough. If you manage a lot of files, an invoicing tool will save you even more time.
If VAT applies to your business, yes: you must include it. Otherwise, use the appropriate statement for your tax regime, referring to the French General Tax Code (CGI).
In real estate, a clear invoice is a cash flow accelerator. Download a template, adapt it once, then duplicate it for each case. You'll maintain a professional image, reduce delays, and spend less time on administrative tasks.
