You love coaching. See a client Progress is at the heart of the profession. But as soon as you have to produce a billMany coaches find themselves tinkering with a document at the last minute… and that’s often where the delays begin payment and unnecessary exchanges.
The idea behind this guide is simple: to help you create another training invoice clean, clear and professionalSo that you can reuse it with every session, pack, or subscription. And above all: to save you time, without turning your business into a paperwork factory.
Djaboo offers a invoice template that you can download in formats that save lives on a daily basis: Word, Excel et PDF, as well as Google Docs / Google Sheets. The big advantage: you can customize (logo, colors, text) and send a consistent invoice to each clientwhether you're a solo coach, a gym or a small evolve.
Quick tip: keep both a "session package" and a "monthly subscription" option. That covers 90% of the case.
With Djaboo, you can create professional electronic invoices in just a few clicks. All the required information is automatically added based on your business 😎
With Djaboo, you can create professional electronic invoices in just a few clicks. All the required information is automatically added based on your business 😎
A personal training invoice is a invoice for services : it is used to bill for services fitness (coaching, monitoring, plan, assessment), sometimes of patented (PDF program, application, notebook), and it becomes your proof accounting et taxatione.
It is also used to:
En FranceA well-prepared invoice provides comfort... and often protection.
A valuable training invoice template Your client must understand in 15 seconds:
And of course, the mandatory information adapted to your status (self-employed, company, etc.). If you are subject to VAT, it must be shown; otherwise, you can specify the case.tva "Not applicable" according to your plan (this avoids a lot of questions). We can even make a "VAT-free invoice template"If that's your situation."
Perfect if you want the calculation of the the amount and total It happens automatically. It's also great if you invoice with multiple methods. lines (sessions + plan + follow-up).
Un Word invoice template is ideal if you want a clean and stable layout, and you mainly charge for simple packages.
PDF is the most practical sending format: the document Don't move. Many professionals end up preparing in Word/Excel and exporting to PDF before sending.
Here is a simple method for issue an invoice without spending your whole evening on it:
In the end, you have a clear, reproducible, and most importantly, easy-to-pay invoice.
You can invoice your clients in several ways. The model must adapt to your logic:
Ideal when coaching is occasional. On the invoice, specify: “Coaching session (1 hour)”.
Very common. On the invoice, add a line item “Pack of 10 sessions” and specify theélément Included: initial assessment, follow-up, etc.
When you offer regular follow-up, the automatic invoice ( online invoices recurring payments become your best ally. The customer knows when they pay, you know when you get paid.
A prepaid invoice It secures your schedule. It's also very healthy. commercialAdvantage: you avoid having to chase after payment after each session.
If you work in a gym setting, your services can include an initial assessment, monthly progress reviews, and a development plan. On your invoice, itemize "Assessment" and "Coaching" separately.
En framing (sports coaching, Pilates, yoga, etc.), clarity is your best advertisement. A well-structured invoice conveys a sense of professionalism.
You can deliver a program (PDF or via an app). Even if it's not a “Shipping"For a physical product, the term is useful: "Program delivered by email / customer area". It makes the scope very concrete.
If you want a smooth process:
Result: fewer losses, fewer "can you send it back to me?", and cleaner management.
Without going into a legal lesson, remember this: an invoice must contain what is compulsory for your situation. In practice, most coaches get two things wrong:
If you are self-employed, you may also want a “self-employed invoice" or "invoice for freelancers"to integrate your habits (payment upon receipt, non-taxable, etc.). And if you have any doubt about the general framework, a reminder "CGI" (General Tax Code) is sometimes used in informational content, but in your invoices, the most important thing is to have the information adapted to your tax regime.
Once your model is ready, your daily life becomes simple:
That's where you save time. A well-made model is a small system.
And if you want a very direct "button" phrase on your download page, use exactly this one: download this invoice templateIt is clear, and it converts well.
Here's a very example invoice simple (structure, not the exact content):
You can also add frais (travel, room rental) if you practice them, but keep the explanation short.
If you want a clean organization:
In short, you will create an invoice template for each key use case, and you'll never have to start from scratch again.
Yes, it's actually the simplest option: Word for writing, PDF for sending.
Not necessarily. If the customer buys a package, a line "Pack of 10 sessions" is sufficient, with a small detail in the description.
Have a number, a date, a due date, and follow up calmly. With a clear invoice, the follow-up becomes factual.
Yes, add a "Displacement" line, and remain transparent about the calculation.
Often yes: more details, a clear description, and sometimes an internal reference requested by the accounting department.
Your job is to help your clients grow. Billing, however, needs to be simple and repeatable. With a good template, you can create an invoice clean, create invoices quickly, and to absorb the costs without friction.
If you want to get there quickly: start with a template, customize it once, and use it every week. You'll see the difference within the first month.
