If you run a construction company, you know that invoicing can quickly become a headache. Between construction sites, subcontractors, materials, labor costs, and cost management, preparing an accounting document takes up valuable time. Yet, without professional documentation, it's difficult to get paid on time.
The good news? We've created a construction invoice template Customizable, available for free download in Word, PDF, and Excel formats. Let's go! 🚀
With Djaboo, you can create professional electronic invoices in just a few clicks. All the required information is automatically added based on your business 😎
With Djaboo, you can create professional electronic invoices in just a few clicks. All the required information is automatically added based on your business 😎
This accounting document summarizes all the work carried out on a construction site. It serves as legal proof of the transaction between your company and your client.
This document must include the following elements:
Tips In France, issuing an invoice is mandatory for all sales of goods or services between businesses. Electronic invoices will gradually become mandatory according to the French General Tax Code (CGI).
Creating a document from scratch after each project takes considerable time. With a ready-made construction invoice template, you only need to fill in the specific details: client contact information, list of work performed, and amount.
The result? You can create your document in minutes instead of several hours of work.
An incomplete document can delay your payments. Worse, it can cause problems during a tax audit. Our template includes all the required information:
A complete and well-presented document inspires confidence in your clients. It demonstrates that your company is organized and professional. This is essential for building customer loyalty and generating referrals in the construction industry.
Below you will find all our templates for construction companies. You can download the format that suits you: Word, PDF or Excel.
For companies under the standard VAT regime:
(I.e. Building document including VAT – PDF Template: Blue
(I.e. Building document including VAT – Word template: Orange
(I.e. Building document including VAT – Excel Template: Red
📗 Building document including VAT – Google Docs Template: Green
For self-employed individuals under the basic franchise scheme or self-employed invoicing system:
(I.e. Invoice for self-employed individuals without VAT – PDF template
(I.e. Invoice for self-employed individuals without VAT – Word template
(I.e. Invoice for self-employed individuals without VAT – Excel template
📗 Invoice for self-employed individuals without VAT – Google Docs template
Tips : If you are exempt from basic VAT, remember to add the statement "VAT not applicable, article 293B of the CGI" to all your documents.
Creating a professional document isn't complicated when you follow the right steps. Here's how to write a complete invoice:
Start by downloading a construction invoice template in your preferred format (Word, PDF, or Excel). Our templates are customizable to suit your needs.
Please provide the following information:
Add the customer information:
Each document issued must have a unique invoice number. Numbering invoices chronologically is mandatory in France. For example: FAC-2025-001, FAC-2025-002, etc.
This is the most important part of your invoicing work. Add it line by line:
Example :
Add all the lines together to get:
Indicate clearly:
Once your document is created, you can send invoices by email, mail or directly via invoicing software like Djaboo.
Depending on the nature of your project, you will need to issue a specific document. Here are the main types used in the construction sector:
This is the standard document issued at the end of a project. It lists all the services performed, the cost of the products, and the total amount to be paid.
Ideal for : small construction projects, one-off jobs, repairs.
Before starting a major project, you can issue a deposit invoice to collect partial payment. This secures your cash flow and commits the client.
Ideal for : new constructions, complete renovations.
For projects that extend over several months, interim invoices allow you to bill your clients as the work progresses. This is essential for maintaining your cash flow.
Ideal for : large-scale projects, public procurement.
This type of document specifies the percentage of work completed and the corresponding amount. It is commonly used in the construction industry.
Ideal for : fixed-price contracts with staggered payments.
Once the project is completed, the final document summarizes all the work and deducts any advance payments already made.
Ideal for : to close a construction site and collect the balance.
If you need to reimburse a customer following an error or as a goodwill gesture, you issue a credit note. This is deducted from a previous document.
Ideal for : corrections, partial refunds.
To comply with French law, your document must include the following information:
Tips : Unpaid invoices can be automatically followed up with suitable invoicing software.
Using a template manually may suffice for a few projects. But if you manage several projects simultaneously, an invoice generator becomes essential for managing your invoicing.
Djaboo is an all-in-one tool for construction companies that allows:
Here are some best practices to optimize your invoicing and get paid faster:
The longer you wait to issue an invoice, the greater the risk of non-payment. Ideally, send the document to your client on the same day the project is completed.
A complete list of services avoids disputes. Clearly indicate: nature of work, quantities, unit prices, cost of materials.
The more payment options you offer (bank transfer, check, card, direct debit), the faster you'll get paid. List all the options on your sales document.
Don't wait weeks to follow up with a client who hasn't paid. A polite reminder after the due date is often enough to resolve the situation.
A good management tool saves you valuable time and reduces errors. Djaboo meets this need by allowing you to create a document in seconds and track all your payments.
This document must include: your full contact details (SIRET, address), customer information, a unique number, the date of issue, the list of services with prices, the total amount excluding and including tax, and the payment terms.
Yes, an Excel invoice is perfectly valid. Our free templates are available in Excel, Word, and PDF. The important thing is to include all the required information.
The numbers must be chronological and without gaps. For example: 2025-001, 2025-002, 2025-003. Each number must be unique.
The deposit invoice is issued before work begins to secure the order. The interim invoice is issued during the project, based on the progress of the work.
A quote is not mandatory but highly recommended, especially for major projects. It legally binds the client and protects you in case of a dispute.
For your subcontractors, you must prepare a specific document detailing the nature of the subcontracted work. Keep these documents for your accounting records.
Do you have more questions about your construction invoice? Don't hesitate to contact us, we'll be happy to answer them! 🤝
